Coding Automation

The Workbench contains several features to Automate the coding of vouchers.

Each of these features are configurable on company, supplier level. The configuration application is directly accessible from the Workbench.

Cost Vouchers

</aside>

The solution allows automatic accounting instructions for cost vouchers to be maintained at both company and supplier level. When a cost voucher is entered, the system applies the applicable instruction to determine the G/L distribution, reducing manual coding and ensuring consistent postings.

For more granular control, accounting instructions can also be defined at invoice description level. Multiple description lines can be configured per supplier, each with its own accounting instruction. Where required, a VAT override can be specified at this level, allowing a different tax treatment to be applied to specific invoice lines.

Users can setup Automatic coding of Cost Vouchers via a Row Exit in the Application.

Purchase Order Match (2-way / 3-way)

</aside>

The solution automatically matches incoming invoices to purchase order lines and purchase order receipt lines, provided the invoice contains purchase order references. This removes the need for manual line-by-line matching and accelerates invoice processing.

Matching is based on configurable matching rules. More than 20 predefined field combinations are available, such as purchase order number, line number, item number, quantity and unit price, allowing the matching logic to reflect the data quality and invoicing practices of each supplier. Matching rules can be configured at company and supplier level.